What is Project Evaluation? | Project evaluation | Scoop.it
Project Evaluation is a step-by-step process of collecting, recording and organizing information about project results, including short-term outputs (immediate results of activities, or project deliverables), and immediate and longer-term project outcomes (changes in behaviour, practice or policy resulting from the project).

Common rationales for conducting an evaluation are:

  • response to demands for accountability;
  • demonstration of effective, efficient and equitable use of financial and other resources;
  • recognition of actual changes and progress made;
  • identification of success factors, need for improvement or where expected outcomes are unrealistic;
  • validation for project staff and partners that desired outcomes are being achieved.

The project planning stage is the best time to identify desired outcomes and how they will be measured. This will guide future planning, as well as ensure that the data required to measure success is available when the time comes to evaluate the project.

Why is Project Evaluation important?

Evaluating project results is helpful in providing answers to key questions like:

What progress has been made?

  • Were the desired outcomes achieved? Why?
  • Are there ways that project activities can be refined to achieve better outcomes?
  • Do the project results justify the project inputs?

What are the Challenges in Monitoring and Evaluation?

  • getting the commitment to do it;
  • establishing base lines at the beginning of the project;
  • identifying realistic quantitative and qualitative indicators;
  • finding the time to do it and sticking to it;
  • getting feedback from your stakeholders;
  • reporting back to your stakeholders.