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Is Gmail HIPAA Compliant?

Is Gmail HIPAA Compliant? | Cloud Storage Services | Scoop.it

What is a HIPAA compliant email?

 

Before discussing the unique case of Gmail, we should first understand what makes an email HIPAA compliant. If you’re looking for a way to prove HIPAA compliance, read this blog post first.


The Health Insurance Portability and Accountability Act of 1996, more commonly known as HIPAA, is a set of compliance rules in the Healthcare industry. HIPAA consists of 3 main parts; The Privacy Rule, The Security Rule and The Breach Notification Rule.

The Privacy Rule protects individually identifiable health information. The Security Rule provides standards for electronic Protected Health Information (PHI).  The Breach Notification Rule stipulates the way and timeliness individuals affected by the breach have to be contacted.

PHI should be looked at as an equation:  Identifiers + Health Information. Identifiers can include Name, SSN, and Email, whereas health Information includes attributes medications, clinical notes and insurance.

Since traditional email was merely meant to connect people, it was built with message delivery as the top priority, in some respects leaving security as an afterthought.  While this was beneficial in the early days of email, it means that the first generation of email systems were ill-equipped to protect sensitive patient information.

In most cases, making an email HIPAA compliant means making sure that the message is encrypted from one inbox to another and not delivered in clear text. Unencrypted emails is not only a security risk but, also a risk for a HIPAA violation fine for healthcare providers.

 

The Difference Between G Suite (Google Apps) and Gmail for HIPAA Compliance

When it comes down to compliance capabilities,  it is important to note that Google offers two separate email products: Gmail and G Suite. Gmail targets personal email addresses. G Suite (formerly Google Apps) targets business email accounts and is meant to be used alongside an owned domain. Gmail is a free service and is associated with the @gmail.com email addresses. G Suite is a paid service.

Another very important distinction is the ability to acquire a Business Associate Agreement (BAA) for an email account. Google is willing to sign a BAA with your organization if you are using G Suite. However, if you are using a gmail account Google does not offer BAAs.

But even if you use G Suite becoming compliant doesn’t stop at a BAA. Google is willing to sign a BAA for some, but not all of their services. Additionally, G Suite only encrypts email at rest and in transit, but not necessarily all of the way to the recipient’s inbox. This means in the last step an email may still be delivered as clear text, leaving it vulnerable to be stolen. This is certainly not ideal for any emails transmitting PHI.

 

Your Patients

Google, by far, is the most utilized personal email option. Because of this, it is safe to assume that the majority of your patients are using gmail for their personal emails. Google has admitted that users’ emails are “subject to automated processing.” Or in other words, Google scans your emails for keywords for advertising retargeting to you and your contacts. If you are corresponding with a patient via their gmail account, how do you think they would feel realizing Gmail is exposing their health information to Google?

 

To Put It Simply

Gmail is not a HIPAA compliant solution.

If your organization needs to meet HIPAA regulations, using Gmail for work is not compliant. You are leaving yourself vulnerable to fines because your patients’ PHI is being scanned by a third party without your patient's’ consent or knowledge.


Via Technical Dr. Inc.
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Contact Details :

inquiry@technicaldr.com or 877-910-0004
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Technical Dr. Inc.'s curator insight, December 20, 2017 7:21 AM
Contact Details :

inquiry@technicaldr.com or 877-910-0004
www.technicaldr.com

Google-Email-Hosting's comment, May 23, 5:55 AM
To manage the G suite there is the need of an administration. This can be as simple as we can add in the account.https://www.bol7.com/g-suite/
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Cloud Storage on iOS: iCloud, OneDrive, and Dropbox

Cloud Storage on iOS: iCloud, OneDrive, and Dropbox | Cloud Storage Services | Scoop.it
Cloud storage services have been an incredibly useful way of working around 128 and 266 GB storage limits on modern iPads, but I’m still feeling torn about

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The competitive of Cloud Storage with some benefits and limitations. 
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The Only Google Drive Guide You’ll Ever Need to Read

The Only Google Drive Guide You’ll Ever Need to Read | Cloud Storage Services | Scoop.it
Google Drive is a fantastic resource for those who need free (or cheap) online storage space. It synchronizes beautifully with Google's own suite of products, as well as several third-party services such as desktop email client Mailbird, productivity and organization software Evernote, and online communication tool Slack. Here we take a complete look at how…

Via Tom D'Amico (@TDOttawa)
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Synchronization at it's best! Google Drive indeed helps keep my important documents when I need them urgently. I can easily access my documents directly through my phone/desktop/ etc. Even have it printed straight from my phone! Glad they are collaborating with third party services.
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Sue's curator insight, December 6, 2015 7:06 AM

Invaluable!!!!!!!!!!!

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7 Multi-Platform Social Media Analytics Tools - RazorSocial | #TheMarketingTechAlert

7 Multi-Platform Social Media Analytics Tools - RazorSocial | #TheMarketingTechAlert | Cloud Storage Services | Scoop.it
Here are 7 Social media analytics tools for multiple platforms to help you analyze your social media presence.


Basic/ Summarized...


1. Simply Measured

Simply Measured provides a very comprehensive social media reporting platform that supports a broad range of social networks.

2. Rival IQ

Rival IQ is a platform for competitive intelligence.  You create one or more landscapes of competitors or clients and track their performance across both social media and the web.

3. Google analytics

Google Analytics is a very comprehensive web analytics tool that most of us are familiar with to some degree,  but it also provides some social media analytics that we quite often overlook and don’t spend enough time on!

4. Zuum

Zuum is a tool used for benchmarking performance against competitors,finding the most engaging content and identifying key influencers.

5.  Socialbakers

Socialbakers provide a suite of modules including analytics, social media management, ad analytics and monitoring.

6. Crowdbooster

Crowdbooster is an analytics tool for Facebook and Twitter.  It provides analytics with recommendations on how to make improvements including the timing of when you should send your updates.  It also provides the facility to share scheduled content across the platforms.

7. Quintly

Quintly provides analytics for Facebook, YouTube, Google+ and Twitter.  The information is laid out in customizable dashboards where you can add widgets for data or stats you want to monitor.  A list of standard widgets are provided.

 

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Via CYDigital
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Love articles like this. The author has done considerable work not only delineating the recommended apps, but also describing each in great detail! Top 7 tools!

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CYDigital's curator insight, January 16, 2014 6:52 PM

Love articles like this. The author has done considerable work not only delineating the recommended apps, but also describing each in great detail. Bookmark this.

Tim Fernback's curator insight, January 17, 2014 3:38 PM

Some social media analysis tools are profiled.  I will add these to the list of social media companies/products to follow in search of their corporate values.  Quintly is a new one that I have not heard about before, and it looks like a great dashboard for 4 major social networks (FB, YT, G+ and TW)

Ellie Schwartz's curator insight, September 12, 2015 9:20 AM

A quick summary of social media analytics tools which aggregate information across platforms. 

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Four Important Google Drive Updates Teachers Should Know about via @medkh9

October 5, 2016 Google has recently changed the name of its popular service Google Apps for Education to   G Suite for Education . Wit

Via Tom D'Amico (@TDOttawa)
Heriberto Manriquez's insight:
The top 4 "G Suite for Education" tools for everyday use! Essentially I work with these apps on daily basis and these are helpful updates that can help complete most of our session uses throughout work/school/business.
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10 Top Google Plus Tools for Digital Marketers - Jeffbullas's Blog | #TheMarketingAutomationAlert

10 Top Google Plus Tools for Digital Marketers - Jeffbullas's Blog | #TheMarketingAutomationAlert | Cloud Storage Services | Scoop.it
Google+ is making waves in social media. So what are some powerful Google Plus tools that should be added to your social media marketing toolbox to improve your effectiveness?


Summarized and excerpted...


#1. Adobe Social

Adobe Social is all about relationships. With the new Adobe® Social, marketers have a comprehensive solution to build stronger connections through content that’s guided by tangible data. It allows you to create, publish, monitor and respond to conversations, measure results, and connect social activities to business results.

 

#2. Sprinklr

Sprinklr is a disruptor. Want to manage your social media at scale from one place then Sprinklr is worth checking out.

 

#3. Engagor

Engagor can monitor, analyze and measure engagement. It can manage specific Twitter accounts, Facebook pages, Linkedin groups, RSS feeds, Google+ profiles and Foursquare venues. Posts, interactions and growth statistics for these profiles are also monitored.

 

#4. Salesforce Marketing Cloud

The Salesforce Marketing Cloud has had Radian 6 and Buddy Media in its toolkit for a while now. The feature set has been strengthened by the addition of Exact Target to its suite of products. The addition of Google+ as a third party partner platform makes its offering comprehensive.

 

#5. SproutSocial

SproutSocial is also part of the third party Google+ page management partnership. Its features include managing publishing, engagement, monitoring, mobile, CRM and analytics. 

 

#6. Hootsuite

One of those time saving platforms for updating Google+ is Hootsuite which allows you to manage sharing to Google+. If you have a Google+ “Page” then it also allows you to update the page and also schedule updates.

 

#7. WidgetPlus

The WidgetPlus widget allows you to show the visitors of your blog or website that you have a Google+ account. Therefor it’s a great opportunity to get in touch with your visitors! It also provides social proof by displaying your Google+ follower count.

 

#8. RecommendedUsers

Want to identify users to follow on Google+ that the community values? Then RecommendedUsers.com allows you to find and share the most interesting users and valuable content on Google+. 

 

#9. PlusClout

If you need to identify Influential users on Google+ then you ca use the PlusClout.com website. PlusClout is the measurement of influence a user has on Google+. It is a number between 0 and 100.

 

#10. Simply Measured

Metrics are often built into applications but there are many that just focus on monitoring and measuring. Simply Measured is one of those tools that measures. Google+ is now one of the nine major social networks it collects data on and presents in a very visual format.


Via CYDigital
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As a musician, this helps me collaborate with my band members and build a fan base. We used Sprinklr and it has been exceptional for us to expand across all of our social media platforms.
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CYDigital's curator insight, September 13, 2013 8:34 AM

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Google Tools for Math via Steve Wick

Google Tools for Math via Steve Wick | Cloud Storage Services | Scoop.it
G Suite for Education Math Resources for K-12 Objective: Connect teachers and students with resources to enhance teaching and learning in Math Classrooms. Chrome Apps and Extensions, along with Google Drive Add-ons and Apps, can provide valuable support for Math Classrooms. Guiding Question

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Google offering free Apps for Work to some customers | Reuters

Google offering free Apps for Work to some customers | Reuters | Cloud Storage Services | Scoop.it
Google Inc announced on Monday that it will offer its Apps for Work suite free to businesses currently locked into agreements with other office software vendors.

Via Jay
Heriberto Manriquez's insight:
Apps for work as essential and can help organize your work flow whether it is at home, work or even to run/start your business!

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Google Apps is Now G Suite | And Other Google Updates You Should Know | Shake Up Learning

Google Apps is Now G Suite | And Other Google Updates You Should Know | Shake Up Learning | Cloud Storage Services | Scoop.it
  Pinterest Last week, Google announced a new name and new branding for our beloved Google Apps: G Suite. This rebranding is also true for our educational suite of applications, now G Suite for Education, as well as the rest of the world using what was formerly known as Google Apps for Work. The core suite …

Via Tom D'Amico (@TDOttawa)
Heriberto Manriquez's insight:
Previously on one of my scoops we talked about Google Apps for Work and it is now called G Suite for Education. Making a big leap for innovation!
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G Suite for Education or Google Classroom?

G Suite for Education or Google Classroom? | Cloud Storage Services | Scoop.it

"G Suite for Education and Google Classroom might sound like two separate programs, but they’re actually not as different as you think ...."


Via Leona Ungerer
Heriberto Manriquez's insight:
Google Classroom is the next innovative breaking LMS (Learning Management System) that continues to strive and lead for all in one package for G Suite For Education. With the ability of being able to have Google Classroom ready and easily implement and share docs, sheets, slides into the classroom is an essential benefit to the course.
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Google-Email-Hosting's comment, May 23, 6:24 AM
https://www.bol7.com/g-suite/
Alyssa Shields's curator insight, May 29, 3:10 AM
I love that Google is making more effort to be utilised in classrooms, I believe that having such a familiar name being used in classrooms would really help to gain the attention of students.
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2 Ways to Publish eBooks from G Suite - via  EdTechTeacher

2 Ways to Publish eBooks from G Suite - via  EdTechTeacher | Cloud Storage Services | Scoop.it
In this post EdTechTeacher Instructor Greg Kulowiec demonstrates how to publish eBooks from G Suite like Google Docs using ePub and Issuu.

Via Tom D'Amico (@TDOttawa)
Heriberto Manriquez's insight:
When Google Slides assists with even publishing eBooks with team members. It is more than just creating an eBook when it comes to collaborating with your team members to work on a project.
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Patrice Bucci's curator insight, January 6, 2017 8:45 AM
I have to get more proficient at this stuff....
MFaculty's curator insight, January 7, 2017 8:34 AM
Give your students the opportunity to publish their work to a larger audience, and ignight their interest in writing well! Particularly in genre such as fiction, poetry, and areas of self expression, students need more than their audience of one (you). 
Here is a simple means for sharing beyond you; and if they solicit feedback, they can improve their writing and perhaps find an untapped outlet for self expression!
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Some Excellent Resources for Google for Education for Teachers and Admins

Some Excellent Resources for Google for Education for Teachers and Admins | Cloud Storage Services | Scoop.it
Google for Education , which includes G Suite for Education , Chromebooks , and content, is one of the most popular, and most updated

Via Tom D'Amico (@TDOttawa)
Heriberto Manriquez's insight:
Google Training center is excellent way to help get teachers, students, Information Technology support, etc. in a certified area of expertise. Feel free to browse this page for more information. Also check out the "Benefits of Google G Suite and Chromebooks".
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Google makes Docs, Drive and Calendar more productive

Google makes Docs, Drive and Calendar more productive | Cloud Storage Services | Scoop.it
If you spend your work days toiling in Google's productivity apps, the first thing you might notice today is that Google for Work is now called "G Suite"

Via Jay
Heriberto Manriquez's insight:
I use docs,drive, calendar almost everyday! I am glad to know I can standby and support a product that delivers updates as an all in one package. No need to make separate accounts when all your work and email is synchronized together. Best of all is that you can share your files for a collaboration experience.
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Darlene Clapham K12's comment, October 1, 2016 8:30 PM
We will see this feature in a couple of weeks!
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Teaching Math with Google Apps Book - via @AliceKeeler

Teaching Math with Google Apps Book - via @AliceKeeler | Cloud Storage Services | Scoop.it
Teaching Math with Google Apps Book is coming out soon! 50 G Suite math activities! Sign up to be notified when the book becomes available.

Via Tom D'Amico (@TDOttawa)
Heriberto Manriquez's insight:
I still recall taking MATH XL in some of my courses. I can only imagine how teaching Math with Google Apps can be beneficial to any student during their SAT/ACT exams! Be on the lookout!
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Google's Open Course Builder: A Giant Leap into 21st-Century Online Learning

Google's Open Course Builder: A Giant Leap into 21st-Century Online Learning | Cloud Storage Services | Scoop.it

"In the vast and messy education landscape, where does Open Course Builder fit? According to GigaOm, 'Universities are increasingly partnering with online education startups like Coursera, Udacity (which was co-founded by Thrun) and 2tor but, as more schools look to expand their presence online, Google's new tool could be a way to help them do that.' Google's model has already inspired Stanford, universities in Spain, and the developers of Udacity and Coursera to re-conceptualize learning online and learning technology. If nothing else, Google has shown how its suite of technologies can be coherently integrated into a learning experience that definitively belongs in the 21st century."


Via EDTECH@UTRGV
Heriberto Manriquez's insight:
Innovation taking a huge jump to being able to store all coursework in one platform. With many LMS systems, Google's Open Course Builder may be the next innovation in the classroom for the online experience.
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31 Google Drive Tips You Can't Afford to Miss via PC magazine

31 Google Drive Tips You Can't Afford to Miss via PC magazine | Cloud Storage Services | Scoop.it
Google's online office suite and storage service has come a long way, becoming the tool of choice for many. Here's a list of tips and tricks to squeeze the best out of Drive.

Via Tom D'Amico (@TDOttawa)
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Tip #12 Access Drive Files Offline is a really great feature I use time to time! If I know I am not going to have any internet access at a certain location. I prepare my document to be workable offline. Once I get back to an accessible internet location, I re enable the file. 
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Google Launches Media Tools Website For Journalists - MarketingLand | #TheMarketingAutomationAlert

Google Launches Media Tools Website For Journalists - MarketingLand | #TheMarketingAutomationAlert | Cloud Storage Services | Scoop.it
Google released a new site this week geared toward media outlets and journalists. The new site offers an extensive set of Google Media Tools, all neatly assembled into one place.


Excerpt...


According to Google, the site is a “Starting point to tap into Google’s suite of digital tools that can enhance news gathering and exposure across television, radio, print and online.”

 

With overviews, tips, and “Getting Started” links for each tool, the website is arranged into six categories: Gather and Organize, Engage, Visualize, Publish, Develop and Additional Resources.

 

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Via CYDigital
Heriberto Manriquez's insight:

I'm presenting this scoop as it may apply to anyone publishing content, and that you may find some of these tools important, useful and pertinent.

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CYDigital's curator insight, October 16, 2013 8:00 PM

I'm presenting this scoop as it may apply to anyone publishing content, and that you may find some of these tools important, useful and pertinent.

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Your Must-Read Marketing Technology Summaries, Curated Friday, 5/29/15

Your Must-Read Marketing Technology Summaries, Curated Friday, 5/29/15 | Cloud Storage Services | Scoop.it

Today’s digests of curated articles summarized for your quick review: 


 

 

See ALL Top Curated Marketing Technology Summaries here: http://www.scoop.it/t/the-marketing-automation-report

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About Us: iNeoMarketing provides Marketing Technology services, applications and support to B2B companies who may not have the required resources, knowledge or expertise. Visit us at www.neomarketing.com.


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Google announces a lot of updates and the name G Suite for Google Apps for Education - via David Petro

Google announces a lot of updates and the name G Suite for Google Apps for Education - via David Petro | Cloud Storage Services | Scoop.it
Yesterday afternoon Google announced a ton of updates and one big new thing - a new name for Google Apps. It is now "G Suite". The

Via Tom D'Amico (@TDOttawa)
Heriberto Manriquez's insight:
Tremendous update and with the change of the name from "Google Apps for Education" to "G Suite"! Major updates and new types of innovation on its way!
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Patricia Lynn's curator insight, October 3, 2016 4:09 PM
Google announces a lot of updates and the name G Suite for Google Apps for Education - via David Petro
 
Mrs. Reinagel's curator insight, October 3, 2016 9:03 PM

Get ready for "G Suite"

helmexotic's comment, October 4, 2016 4:52 AM
Cool
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10 Tricks to Make Yourself a Google Drive Master

10 Tricks to Make Yourself a Google Drive Master | Cloud Storage Services | Scoop.it
Think you know Google’s online productivity suite back to front? Whether you’ve been using Google Drive for five minutes or five years, there’s always more to learn, and in that spirit we present 10 valuable tips and tricks for mastering the service.

Via Tom D'Amico (@TDOttawa)
Heriberto Manriquez's insight:
Essential tips that every Google Driver user will use at all times for every type of occasion.
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Alex's curator insight, August 2, 2016 7:20 PM
Voice typing is a great time-saving feature! 
affreightmentmolt's comment, August 4, 2016 2:27 AM
Its really good :)
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4 Creative Uses of Google Sheets in the Classroom - EdTechTeacher

4 Creative Uses of Google Sheets in the Classroom - EdTechTeacher | Cloud Storage Services | Scoop.it
Learn all about 4 innovative and creative ways to use Google Sheets in the classroom to engage students and bolster learning. Hacking G Suite Post #1

Via Tom D'Amico (@TDOttawa)
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I have always had problems with Sheets, Excel in the past. With tips like these, it is essential for every instructor, teacher to know how to properly have a spreadsheet whether it is for grading or statistics.
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Simon J Condon's curator insight, December 2, 2016 2:21 PM
Really like tip 1 using Google forms as a reflection tool??
Codie Bower's curator insight, February 16, 2017 5:18 PM
Put away the old paper and pencil. Engage students and improve their writing skills with Google Sheets. 
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Suite! G Suite Google Sites Top 10 Web-Based Tips via EdTech Team

Suite! G Suite Google Sites Top 10 Web-Based Tips via EdTech Team | Cloud Storage Services | Scoop.it
Check out Top 10 G Suite Google Sites Tips! 1. Custom Headers You can create a custom banner on every page. Options include a large

Via Tom D'Amico (@TDOttawa)
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15 Tech Tool Favorites From ISTE 2016

15 Tech Tool Favorites From ISTE 2016 | Cloud Storage Services | Scoop.it
A Google certified educator and ed-tech trainer shares some her favorite tech tool gems both inside the Google suite and beyond.

Via EDTECH@UTRGV
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Google Cast has been popular lately with being able to use your smartphone and cast it to your TV, Computer, etc. This is great for study groups, staff meetings, and much more.
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What is G Suite for Education? (by Kasey Bell)

What is G Suite for Education? Created By: Kasey Bell www.ShakeUpLearning.com If you are new to Google, or if you want to become a Google Certified Educator, you should learn the basics of G Suite for Education. (It will be on the Level 1 exam.) What is it? What does it include? How does i

Via Tom D'Amico (@TDOttawa)
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Thinking about using G Suite for Education and all of it's benefits? Check out this article to give you some insights on G Suite for Education!
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Free G Suite Training On Demand for Teachers and Students via @kaseybell

  PinterestUp Your Skills With the G Suite Training Chrome Extension Ready to take your Google skills to the next level? No time for extended workshops and training, but need hands-on guidance? Need an easy way to help students learn and navigate Google Classroom, Gmail, Docs, etc.? This awesome G Suite Training Chrome Extension from Google …

Via Tom D'Amico (@TDOttawa)
Heriberto Manriquez's insight:
Being able to access G Suite and tutorials on your own time is essential. You never know you might learn a thing or two!
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Google Apps: Updates to Revision History - via @alicekeeler 

Google Apps: Updates to Revision History - via @alicekeeler  | Cloud Storage Services | Scoop.it
Restore this revision in G Suite Google Apps has been updated. Look for a large blue button along the top of revision history.

Via Tom D'Amico (@TDOttawa)
Heriberto Manriquez's insight:
Revision and Revert are important especially in the cloud which automatically saves after you stop typing! I cannot emphasize how many times I accidentally deleted or erased a file or text. Thanks to the revision history, we can try and set back when we first made sudden changes. Excellent built in tool for Google Docs!
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