The Advantages of Electronic Document Management System (DMS) | Digital Imaging |

- Cost Savings: The cost for filing cabinets, supplies and the real estate required to store them on site is substantial. If a company uses an off-site storage facility the cost to store and retrieve files is even more expensive. Add to this the cost for filing clerks and the downtime required to find specific files. With digital systems, there is a cost for the scanning and filing technologies, but once digitized, the cost for data storage and retrieval is quite low.
- Searchable Text: When a document is scanned, OCR examines the text and creates a digital version of the contents. This text is stored with the document, creating a file that can be searched by any employee.
- Security: The difficult task of securing confidential information is simplified with a digital document management system.

Via Ashok Ramachandran