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BIS 245 Week 6 iLab Creating Reports | DeVry Online Help

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BIS245 Database Essentials for Business with Lab

A. Lab # BSBA BIS245A-6
B. Lab 6 of 7 : Creating Reports
C. Lab Overview – Scenario / Summary:

TCO(s): 7. Given a database application with a completed relational schema, populated tables, and business reporting requirements, create the necessary reports and make a business decision.

Scenario: The purpose of this lab is to create Access Reports. After a report is created, the student will sort the fields in different ways. Also the Student can also delete fields in layout view and modify the appearance of the report by applying Themes. In addition to the report generated by Access, the lab also uses Report Design to allow users to design their own reports. Upon completing this lab, you should be able to:
• Create a report and apply a theme for professional appearance of the report.
• Use Report Design to generate your own report.

D. Deliverables: Upload the modified Lab6_Start.accdb file that you saved as YourName_Lab6.accdb to the Week 6 iLab Dropbox.

Part A Step 1: Create a Simple Report – Lab6_Report1
Part A Step 2: Create a report using Report Design – Lab6_Report2
Part A Step 3: Creating Multi-table Reports – Lab6_Report3
Part A Step 4: Adding a Subreport – Lab6_Report4
Part A Step 5: Create Mailing Labels – Lab6_Report5
Part B Step 1: Create a Report – Lab6_Report6
Part B Step 2: Create a Multi-table Report – Lab6_Report7

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BIS 245 Week 4 Lab - ER Diagram | DeVry Online Help

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Page 1 of 5

A. Lab # : BSBA BIS245A-4A

B. Lab 4A of 7: Database design based on data requirements and business rules focusing on interpreting business rules to determine relationships.

C. Lab Overview –Scenario/Summary

TCO(s):

1. Given a business situation in which managers require information from a database, determine, analyze and classify that information so that reports can be designed to meet the requirements.

2. Given a situation containing entities, business rules, and data requirements, create the conceptual model of the database using a database modeling tool.

Scenario:

You have been asked to create a database model using MS Visio Database Model Diagram Template. The purpose of this lab is to provide experience designing, with limited instructions, a simple database based on a list of data requirements and associated business rules.

Upon completing this lab, you will be able to

1. create a new Visio file for database design; and

2. using the data requirements and the business rules provided, develop a conceptual model (ERD), including attribute data types and required field lengths.

D. Deliverables

Section

Deliverable

Points

Step 6

YourNameLab4A.vsd (Visio Diagram)

E. Lab Steps

Preparation

1. Using Citrix for MS Visio and/or MS Access

a. If you are using the Citrix remote lab, follow the login instructions located in the iLab tab in Course Home.

2. Start Visio

a. Open Microsoft Office 2010, Visio application, or

Page 2 of 5

b. if you are using Citrix, click on Microsoft Office 2010 Applications folder to start Visio.

Lab:

Step 1: Identify and create the entities

a. Open a new blank Database Model Diagram. If you need assitance with this, refer to the Week 1 Lab Instructions. Be sure that all options are set consistent to those used in previous weeks so that you generate your model in Crows Foot notation.

b. Save the file as YourName_Lab4A.vsd.

c. Based on the information provided below, create the necessary entities for the Catering by Caren database. If you need assistance to create the entities, refer to Labs from Weeks 1 and 2.

Catering by Caren

Catering by Caren is an upscale catering company focusing on full, four-course gourmet dinners for groups from two to forty. Owner/chef James Caren is wonderful in the kitchen, but has become overwhelmed with the business side of running his rapidly growing operation. You have been hired as his business manager, and you’ve decided to computerize information on the engagements.

Chef Caren is excited about this project and has provided you with the following information. He doesn’t know databases nearly as well as he knows haute cuisine, so the data requirements are not well-organized, nor is data in its smallest parts. He has noted whether the menu items are appetizers, salads, main courses, or desserts. He has also provided a list of the information he keeps on each customer and each booking.

By talking with Chef Caren, you feel you have enough information on the company’s business rules to understand the relationships between the data. Chef Caren is particularly concerned that you capture the exact requirements for the menu for each engagement. For instance, if 20 people are to be served, he wants to know how many want the vegetarian main course, the Kosher meals, and so forth.

At this point, you are going to use the following information to put together an entity relationship diagram that you will then use with Chef Caren to verify that you have accurately captured the requirements.

Page 3 of 5

Customers

Name

Phone

Address

E-mail Address

Approved for credit or not

Engagements

Date

Time

Location

Menu

Number of Attendees

Special Diet Plates

Assistant Chef Assigned

Employees Assigned

Payment Method (AmEx, Visa, MasterCard, Check, Cash, Bill)

Deposit Amount

Deposit Paid Date

Total Charges

Balance Paid Date

Menu Items

Item Name

Description

Classification (Appetizer, Salad, Main Course, Dessert)

Special Diet Item (Kosher, Vegetarian)

Employees

Name

Position

NOTE: You may find it helpful to consider the business rules in Step 4 in creating your entities.

Step 2: Identify and create attributes (fields)

NOTE: Because you are creating your diagram in Visio, it will be easier to create the attributes prior to the relationships.

a. Refer to the data requirements from Step 1 of this lab. If you have not already

Page 4 of 5

created the attributes (fields) in your ERD, add them at this time.

b. Save your file and continue to Step 3.

Step 3: Identify and designate the keys

a. Detemine whether an attribute exists in each table that will satisfy the requirements of a primary key. If no appropriate field exists, create a field for this purpose.

b. Check the Primary Key property for the field(s) in each table using the Visio column properties.

Step 4: Identify the relationships

a. Using the information below on the business rules for Catering by Caren, create the relationships between the entities created in Steps 1 and 2.

b. Notice that, where Many-to-Many relationships exist, you will need to create associative entities. If you are not sure of the process to create relationships in Visio, refer to the Labs for Weeks 1 and 2. You created an associative entity in Week 2.

c. For any associative entities created, enter necessary fields. You may also need to designate or create a primary key. NOTE: If the relationship is mandatory (must have at least one…) you will go to the relationship Miscellaneous property and change it from Zero to Many to One to Many.

BUSINESS RULES

Business rules help determine the relationships between data that should help you design the relationships between your entities.

1. Each customer can book many engagements over time, but each engagement is placed by only one customer.

2. One assistant chef is assigned to each engagement. An assistant chef may work many engagements over time, but each engagement will have only one assistant chef assigned.

3. Each engagement will have many menu items. Each menu item may be served at many engagements. When a menu item is selected, the number of servings required for the event must be recorded. (Hint: Remember that an associative entity may have attributes!)

4. Each engagement must have at least one assistant chef assigned. There may be many other employees assigned to the engagement. Each employee may work many engagements. However, some employees never work engagements.

5. Only one engagement may be scheduled for any particular date and time.

Page 5 of 5

Step 5: Determine and specify the data types

a. Using the information below select the data type for each attribute (field) in your diagram, and set the type in the attribute properties. (Refer to the Week 2 Lab if you are not sure how to do this. Where allowed, estimate the field length needed.)

As the data types and field lengths are not included in the data requirements, you should make a selection based on your knowledge of the type of data and approximation of length required. The Visio equivalents are shown below

Access

Visio

Number

Integer

Text

Text

Memo

LongText

Date/Time

DateTime

Currency

Currency

Yes/No

Binary

AutoNumber

Long

Hyperlink

No equivalent—use Text

Step 6: Modify the Visio Settings to show the Data type and field size in the diagram.

a. Change your Visio settings so that the data type and field size appear on the actual diagram. If you are unsure of the steps to do this, refer to the Week 3 Lab.

b. Be sure to save the final version of your file.

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BIS 245 Week 2 Lab – Skills Development in Visio

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A. Lab # : BSBA BIS245A-2

B. Lab 2 of 7 : Skills Development in Visio; Creation of MS Access Database

C. Lab Overview–Scenario / Summary:

TCOs:

1. Given a business situation in which managers require information from a database, determine, analyze, and classify that information so that reports can be designed to meet the requirements.

2. Given a situation containing entities, business rules, and data requirements, create the conceptual model of the database using a database modeling tool.

3. Given an existing relational database schema, evaluate and alter the database design for efficiency.

4. Given an existing database structure demonstrating efficiency and integrity, design the physical tables.

Scenario:

You have been asked to create a conceptual database model using MS Visio Database Model Diagram Template. The purpose of this lab is to have you gain experience with the various modeling tools needed to create a conceptual model (entity relationship diagram) of a database. You will then modify the model for implementation as a MS Access database. You will create and modify one conceptual model.

You will then create a MS Access database based on the model developed in Visio, creating the necessary tables and relationships.

Upon completing this lab, you will be able to

1. relying on detailed instructions, add two entities to the existing conceptual model (ERD), including attribute data types and required field lengths;

2. create a new MS Access database file;

3. using the model from Parts A and B of the lab, and relying on detailed instructions; create the first two tables in the database;

4. use the experience gained in creating the first two tables to add the remaining tables;

5. using the model from Parts A and B of the lab, and relying on detailed instructions; create the relationship between the first two tables in the database; and

6. use the experience gained in creating the first relationship to create the remaining relationships between the tables.

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BIS 245 iLabs 1-7 Introduction to MS Visio and MS Access

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BIS 245 iLabs 1-7 Introduction to MS Visio and MS Access

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BIS 245 Entire Course - Everything Included / Perfect Tutorial | DeVry Online Help

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BIS 245 Entire Course – Everything Included / Perfect Tutorial

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BIS 245 Week 5 Lab - ER Diagram and ER Matrix | DeVry Online Help

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A. Lab # : BSBA BIS245A-5A

B. Lab 5A of 7 : Database design using Visio, and based on data requirements

and business rules focusing on normalizing data to third normal form.

C. Lab Overview–Scenario/Summary:

TCO(s):

2. Given a situation containing entities, business rules, and data requirements,

create the conceptual model of the database using a database modeling tool.

Scenario:

You have been asked to create a database model using the MS Visio Database

Model Diagram Template. The purpose of this lab is to provide experience

normalizing the database to third normal form based on limited instructions, data

requirements, and associated business rules.

Upon completing this lab, you will be able to

1. create a new Visio file for database design; and

2. using the data requirements and the business rules provided, develop a

conceptual model (ERD), including attribute data types and required field

lengths.

D. Deliverables

Section Deliverable Points

Step 1 YourName_Lab5A_ERMatrix.docx

Step 3 YourNameLab5A.vsd (Visio Diagram)

E. Lab Steps

Preparation

1. Get the Lab5A_ERMatrix.docx document from Doc Sharing:

a. Download the Lab5A_ERMatrix document file from your course Doc

Sharing panel (Labs view), and Save the file to your local drive.

2. Using Citrix for MS Visio and/or MS Access

a. If you are using the Citrix remote lab, follow the login instructions

located in the iLab tab in Course Home.

3. Start MS Visio

a. Open Microsoft Office, Visio application, or

b. if you are using Citrix, click on Microsoft Office Applications folder

to start Visio. Page 2 of 5

Lab

Step 1: Identify the entities and relationships.

a. Over the past four weeks, you have created ERDs based on information

provided. This week, you will complete the ERD being sure to normalize it to

3NF (third normal form). Normalization is the systematic application of rules

designed to eliminate redundancy from the database. Data in previous weeks

was, to some extent, normalized for you. This week, it is not. An abbreviated

list of the data requirements follows.

College Scheduling Data Requirements

Student ID

Student First Name

Student Last Name

Course Code

Course Name

Course Description

Course Credit Hours

Course Time

Course Days

Instructor ID

Instructor First Name

Instructor Last Name

Room Number

Room Capacity

b. Open the Word file in the Week 5 Lab Materials, Lab5A_ERMatrix.docx

c. Save the Word file as YourName_Lab5A_ERMatrix.

d. An ER Matrix helps define both the entities and the relationships between the

entities. Using the partially completed ER Matrix below as a guide, complete

the matrix.

Hint: You should end up with four entities.

1. List each entity both across and down.

2. Determine whether a relationship exists between entities and define that

relationship with a verb phrase. (NOTE: The entity with the greatest

number of related entities is usually the center of the ER diagram.)

3. Identify minimum (Optional or Mandatory) and maximum (only one, or one

or more).Page 3 of 5

Student Course

Student none Enrolls in;

Mandatory

One or

more

Course Is taken by:

Optional

One or

more

none

e. Save the completed matrix to submit as part of your lab.

Step 2: Create the initial ERD based on the matrix.

a. Open a new blank Database Model Diagram in Visio. If you need assitance with

this, refer to the Week 1 Lab Instructions. Be sure that all options are set

consistent to those used in previous weeks so that you generate your model in

Crow’s Foot notation.

b. One of the issues in denormalized data is that it can result in many-to-many

relationships that are not compatible with the relational database. Visio does

not allow creation of a many-to-many relationship because of this

incompatibility. Therefore, for any many-to-many relationships in your data,

you will need to create two one-to-many relationships. See the example

below:Page 4 of 5

c. Based on the information from Step 1, create the initial ERD for the College

Scheduling database including the many-to-many relationships. If you need

assistance to create the entities, refer to labs from Weeks 1 and 2.

d. Assign the primary keys and attributes from the data requirements to the

proper entities.

e. Save the file as YourName_Lab5A.vsd.

Step 3: Normalize the database

a. While the initial ERD is accurate, if you design a database without deviating

from it, you will encounter problems. For example, a course is offered many

times. If you use the course code, for example BIS245, as the primary key,

you will only be able to list the course once. There are three possible solutions.

1. Assign another primary key, such as an auto-number field, so that

the course can be listed multiple times. However, this is not

acceptable because it introduces redundancy rather than reducing it.

2. Use a composite primary key consisting of the Course Code and the

Section code. If you create a unique section code (EXAMPLE:

YearTerm_Section or 2010SpringA_A), then you can list the course

repeatedly. Again, this introduces redundancy, and is not an

acceptable solution.

3. Split the table to create two tables. To stay consistent with DeVry

terminology, create a second Section table. To ensure that a course is

not entered twice, you might modify the Section code to include the

course: BIS245_2010SpringA_A. By consistently using this format,

you should not be able to duplicate the section, and can avoid a

complicated composite key. However, as the Section table will serve

as an associative entity, it is acceptable to borrow the primary keys of

the parent tables.

b. Open the Visio file from Step 2, and add a new page. Change the page tab to

read Revised. Revise the initial ERD based on the following information.

1. A Course may exist without being offered. It exists in the catalog.

Courses are scheduled for a term and given a section. It is the

schedule course (Section) that students enroll in, that are scheduled

in rooms and assigned instructors.

2. A Student can exist without being enrolled in a course.

3. An Instructor can exist without being assigned to teach a course.

4. A Room can exist without being scheduled for a course.

c. Save the file with your revised ERD.Page 5 of 5

Lab 5A Final Deliverables

a. YourName_Lab5A_ERMatrix.docx (Word Document) from Lab 5A Step 1

b. YourName_Lab5A.vsd (Visio Diagram) from Lab 5A Step 3.

Submit these files to the Week 5 iLab Dropbox.

END OF LAB

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BIS 245 Week 3 Lab - Visio ERD | DeVry Online Help

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Part A: Create a Visio ERD from Data Requirements and Business Rules

Step 1: Open Visio

a. Open Microsoft Office, Visio application or

b. If you are using Citrix, click on Microsoft Office Applications folder to start

Visio.

Step 2: Identify and create the entities

a. Open a new blank Database Model Diagram.

b. Save the file as YourName_Lab3.vsd.

c. Based on the information provided below, create the necessary entities for the Pages in Time database. If you need assistance to create the entities, refer to labs from Weeks 1 and 2.

Pages in Time

Pages in Time is a small bookstore carrying a variety of books. The

owners have decided to computerize the books available through the

store so that they can determine more easily what books are on

hand and which books need to be special ordered to meet customer

needs. Because customers do not always remember the name of a

desired book, the owners want to be able to look for books by author

or by type (genre). They also want to be able to find the publisher�s

information using the system so that they can order books more

easily.

After visiting with the owners, you have gathered the following

information on data requirements and business rules to develop a

conceptual design (ERD), prepare it for conversion to an Access

database, and then create the actual database.

DATA REQUIREMENTS

You have determined that you will need at least the following entities

to resolve the relationships that exist in the data.

CUSTOMERS

ID

Name (store data in its smallest parts)

Phone

Address (store data in its smallest parts)

Phone Number

E-mail Address

Preferred Contact Method

ORDERS

Number

Date

Received Date

Customer Contacted (Yes or No)

BOOKS

ISBN Number

Title

Purchase Price

Year Published

Fiction or Nonfiction

Type (Genre)

In stock

AUTHOR

ID

Name (store data in smallest parts!)

Short Biography

PUBLISHER

ID

Name

Address

Phone number

Contact Person

Fax Number

Website

Step 3: Identify and create attributes (fields)

NOTE: Because you are creating your diagram in Visio, it will be easier to create the attributes prior to the relationships.

a. Refer to the data requirements from Step 2 of this lab. If you have not

already created the attributes (fields) in your ERD, add them at this time.

b. Be sure that you store data in its smallest parts.

c. Save your file, and continue to Step 4.

Step 4: Identify and designate the keys

a. Detemine whether an attribute exists in each table that will satisfy the requirements of a primary key. If no appropriate field exists, create a field for this purpose.

b. Check the Primary Key property for the field in each table using the Visio column properties.

Step 5: Identify the relationships

a. Using the information below on the business rules for Pages in Time, create the relationships between the entities created in Step 2.

b. Notice that when Many-to-Many relationships exist, you will need to create associative entities.

c. For any associative entities created, enter necessary fields. You may also need to designate or create a primary key.

BUSINESS RULES

Business rules help determine the relationships between data that

should help you design the relationships between your entities.

1. Each customer can place many orders over time, but each order is

placed by only one customer.

2. Each order may include many books, and a book may be included

on many orders.

3. Each book may have multiple authors, and each author may have

written multiple books.

4. Each book has only one publisher, but a publisher may publish

many books.

Step 6: Determine and specify the data types

a. Using the information below, select the data type for each attribute (field) in your diagram, and set the type in the attribute properties.

As the data types and field lengths are not included in the data

requirements, you should make a selection based on your knowledge

of the type of data and approximation of length required. The Visio

and Access data type equivalents are shown below:

Access

Visio

Number

Integer

Text

Text

Memo

LongText

Date/Time

DateTime

Currency

Currency

Yes/No

Binary

AutoNumber

Long

Hyperlink

No equivalent–use Text

Step 7: Modify the Visio Settings to show the Data type and field size in the

diagram.

a. Change your Visio settings so that these appear on the actual diagram. To do this, go to the Database ribbon, Display Options. In the Display Options dialog box, select the Table tab. You will then change the data types to Show Physical. Click the OK button to apply the new setting. They data types will then appear in your diagram. Note that you may need to move the entities so that they are easily viewed as they are now larger.

b. Be sure to save the final version of your file.

End of Part A

Part B: Create the Access Database from the ERD

Preparation

Open the Visio file created in Part A of this lab, you will reference this file in Part

B.

Step 1: Start MS Access and Open a New Blank Database.

a. Create a new Blank Database; refer to the Week 2 Lab for more detailed

instructions.

b. Save the database as YourNameLab3.

c. Note: If you are unsure how to complete any steps in this iLab, refer to the previous week’s iLabs.

Step 2: Create the Tables

a. Based on the Visio diagram from Part A, create the tables for your database.

b. Enter the field names and the data type.

c. Designate the primary keys for each table

d. Set the attribute properties as needed for

a. Field length

b. Required

Step 3: Create the relationships

a. Open the database relationships window.

b. Based on the Visio diagram from Part A, create the relationships for your

database.

c. Be sure to enforce referential integrity for each relationship.

Save your file.

End of Part B

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BIS 245 Week 1 iLab Devry University

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A. Lab # : BSBA BIS245A-1
B. Lab 1 of 7 : Introduction to MS Visio and MS Access
C. Lab Overview–Scenario/Summary

TCOs:
1. Given a business situation in which managers require information from a database, determine, analyze and classify that information so that reports can be designed to meet the requirements.
2. Given a situation containing entities, business rules, and data requirements, create the conceptual model of the database using a database modeling tool.

Scenario:
You have been asked to create two conceptual database models using MS Visio Database Model Diagram Template. The purpose of this lab is to have you gain familiarity with the various modeling tools needed to create a conceptual model (entity relationship diagram) of a database. You will create two conceptual models.
You will then open an existing Access database to explore database objects and to experiment with simple data manipulation using filters and sorts and to begin elementary work with relationships.
Upon completing this lab, you will be able to
1. relying on detailed instructions, create a simple conceptual model for a two-table database using MS Visio;
2. use experience gained in creating the first model to construct a similar conceptual model without the instructions; and
3. download an existing Microsoft Access database file. Open the database; find and identify different database objects in this database.

D. Deliverables
YourName_Lab1.vsd (Visio Diagram)
YourName_Lab1C_Questions.docx

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BIS 245 Final Exam Answers | DeVry Online Help

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(TCO 1) Which object would you use to enter, delete, or modify data?

(TCO 1) Which object would you use to retrieve customers who live in Germany and the United States?

(TCO 1) To design a report you should do all of the following EXCEPT

(TCO 1) Which of the following is NOT a Report Section?

(TCO 1) A Detail line is used to

(TCO 2) For the following image, which of the following is TRUE?

(TCO 2) A symbol used in ER diagrams for an entity is a

(TCO 3) A property that provides a “user friendly” name to a column in Datasheet View is a

(TCO 3) Summarized data in an easy-to-read view is known as a

(TCO 3) Which of the following is NOT true of a property?

(TCO 4) Which of the following does NOT describe the following one-to-one relationship?

(TCO 5) Which form type displays records in a tabular format similar to a Datasheet view but has more editing options such as adding graphics?

(TCO 5) A calculated control

(TCO 6) Which of the following is a term used to describe the names of controls, fields, or properties?

(TCO 6) Data aggregates

(TCO 7) When making vertical data comparisons, you should use the following chart.

(TCO 7) Discrete data

(TCO 8) A switchboard is a

(TCO 9) To secure an Access database, all of the following should be done EXCEPT

(TCO 9) All of the following describe a certification authority EXCEPT

(TCO 10) Which of the following file format types removes all VBA code from the database and prohibits users from making changes to forms and reports?

(TCO 4) The term “cascading” refers to

(TCO 1) Describe three-tier architecture. Explain the functions performed by each tier.

(TCO 2) Explain business logic and describe how it relates to a relational database

(TCO 4) From first normal form, second normal form, or third normal form, select one of these forms and explain (1) how that normal form is often violated by inexperienced database designers and (2) how to correct such a violation of that normal form

(TCO 4) Explain 1NF, 2NF, and 3NF as related to database design

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BIS 245 All 7 Weeks Discussions | DeVry Online Help

BIS 245 All 7 Weeks Discussions | DeVry Online Help | BIS 245 Full Course - DevryOnlineHelp | Scoop.it

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w1 dq1 – Databases and Gathering Requirements

w1 dq2 – Choosing a Database

w2 dq1 – Entity Relationship (ER) Modeling

w2 dq2 – Database Table Design

w3 dq1 – Conceptual Database Design

w3 dq2 – Requirements Analysis

w4 dq1 – Creating Queries from Woodcraft Database

w4 dq2 – Creating Queries from Northwind Database

w5 dq1 – Data Normalization

w5 dq2 – Data Validation

w6 dq1 – Data Reporting

w6 dq2 – Presenting Data Effectively

w7 dq1 – Database Navigation

w7 dq2 – Database Security

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