Two people of equal skill work in the same office. For the sake of comparison, let's say both arrive at work at 9 am each day, and leave at 7 pm. Bill works essentially without stopping, juggling tasks at his...
Dragan Radivojevic's insight:
Good article describing two approaches to how we handle work during the day.
First thing almost everyone is doing is - "work hard without any brakes for the whole day". At the end of the day people feel exhausted and that often fools people into thinking they completed a lot.
I'm feel exhausted therefore I must have done a lot - really? ;)
Trick is to work smarter and not harder.
By switching between full focus for a period of time and then taking a deliberate brake from work you'll actually get more done and you won't feel like you've been working in the coal mine at the end of the day...
For an extra bonus go to http://www.online-stopwatch.com/ and get yourself a digital timer. Set it to 60 min and when it rings take a deliberate brake from work for 10 mins.
Here are couple notes and quotations from the video:
- We rarely put a $ value to our time. We'll get upset if we lose $100 but we rarely get upset (or not as nearly as much) if someone wastes several hours of our time.
- People generally have a problem with saying no because they don’t want to come off as rude or impolite so we end up being overwhelmed with things we don’t want to do and we actually don’t have to do and that have a very low ROI or they’re even negative .
- Every time we say yes to one thing we are saying no to something else that may be 20X more important.
- We spend a lot more time looking for stuff than we are aware of. Cutting this time in half or even by 20-30% can free up a lot of time each day.
- Go ahead and ask yourselves how much time do you spend each day/week:
- Looking for things you’ve misplaced
- Making unnecessary trips
- Waiting for someone on the phone
- Worrying – this is a big one!
- Being interrupted
- Browsing social networks w/o any specific purpose
- Redoing something you’ve already done…..
- Ken provides 3 rules for organizing things:
1. Everything has a place – if you don’t have a place where you place a certain thing (keys, important emails, whatever…)
2. Everything in its place - make an effort to consciously put only one single thing in its place until it becomes a habit. Then move on to the next one.
3. Things of like kind in one easily accessible and identifiable place - If it’s not easily accessible we just won’t bother making an effort to do so.
- “Unless you schedule it you don’t have it” – if you say that you’ll do it “one of these days” or “during the summer” or “first time you get a chance to do it” you are probably NEVER going to do it unless you are forced to do so
- Making the difference between important and most important – if you had to do only one single thing today what would it be?
- Paying someone else to do the boring stuff you don’t want to can save a ton of time and mental energy. “Hey, I’d love to have a clean house but I literally hate housekeeping, doing dishes, ironing and stuff” – go ahead and hire someone to do it for you. The $ you spent is most probably going to be well worth it.
A personal-analytics service that shows you how you spend your time & provides tools to help you be more productive.
Dragan Radivojevic's insight:
Great service that makes time management easier by precisely tracking your time spent online
- Once you see how much time you wasted each week on non-productive activities the change will happen by itself
- Rescue time gives you all the insights you need but you still need to check your dashboard several times per week for it to work (I'm trying to do this daily). That's why I recommend premium service - once you pay for it will be far less likely to just ignore it ;)
Try this: - Sum the time spent on all highly distracting activities per week, divide that by two and then multiply it by 365. This is only 50% of time you waste each year. - See how much time you could save pre year if you only cut all highly distracting activities in half? - Don't have time to do X? Think again ;)
Here are my 2c on news and social:
- Do you really need to see the news about violence or hurricane that is 7000 miles away from you?
- Are you reading the news to entertain yourself or because you are really interested in a topic?
Facebook, Twitter, other social networks:
- If all social networks stopped working tomorrow would you still spend one or two hours each day interacting with your friends via Skype or Phone?
If not that means you're doing it only to entertain yourself. Unless your business involves social networks you're probably wasting a ton of time there.
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