A common inquiry I receive from Smithsonian staff is whether it is better to keep their files in electronic or paper format. The best answer to this question is "it depends." There are several factors to consider.
1) How long do the files need to be kept?
2) Does one format have more value than the other?
3) Is one format easier to use?
4) In what format are the majority of the records already?
Photo: Jeanne Benas, by Strauss, Richard, 1990, Smithsonian Archives - History Div, 90-877-11A.