Records Management Software
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Records Management Software
Records management software, hardware, supplies and services news.
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How to Manage Records During a Merger or Acquisition – Part 2 | OnRecord | Records Management Blog

How to Manage Records During a Merger or Acquisition – Part 2 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
When managing records before, during and after a merger or acquisition, here's how to conduct a pre-integration inventory and audit.
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The pre-integration records inventory and audit stage starts after the deal has been signed and helps you understand, in detail, what you are getting.
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How to Manage Records During a Merger or Acquisition – Part 1 | OnRecord | Records Management Blog

How to Manage Records During a Merger or Acquisition – Part 1 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Learn how to manage records before during and after a merger or acquisition. Here are the key steps to take in the discovery and due diligence phases.
Tom Pick's insight:
Corporate mergers and acquisitions are complicated and move through many stages before they are completed. For records managers, there is a role to play at each stage to ensure that the deal is successful and that the transition is a smooth one.
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Efficient Paper Filing – Centralization Part 3: Filing Controls | OnRecord | Records Management Blog

Efficient Paper Filing – Centralization Part 3: Filing Controls | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Thinking about centralizing your records and files? Here are four helpful strategies and tools for filing controls in a newly centralized collection.
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Filing controls are critical to the success of a centralized records storage system.
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How to Plan a Centralized File Collection - Part 1 | OnRecord | Records Management Blog

How to Plan a Centralized File Collection - Part 1 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Centralizing records has many benefits. If you're ready to move forward with centralization, here are three techniques to help consolidate files in advance.
Tom Pick's insight:
One of the most common questions in records management is whether to store records in multiple locations or in a single, centralized file room.
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Most Popular Records Management Resources | July 2016 | Reader Favorites | OnRecord | Records Management Blog

Most Popular Records Management Resources | July 2016 | Reader Favorites | OnRecord | Records Management Blog | Records Management Software | Scoop.it
This month's top RM resources include a checklist for evaluating records management software plus tips for getting corporate buy-in and space planning.
Tom Pick's insight:
Here's help with the technical side of records management software, getting support for your records management program, and doing more with less (space).
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Tips for a Successful Corporate Move Part 2 | OnRecord | Records Management Blog

Tips for a Successful Corporate Move Part 2 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Here are three key areas to assess in order to ensure files are both accessible and secure during a corporate move.
Tom Pick's insight:
Business doesn’t stop because you are moving, and you need to be prepared to give employees access to the information they might require in the course of the move.
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Reader Favorites: Most Popular Records Management Resources June 2016 | OnRecord | Records Management Blog

Reader Favorites: Most Popular Records Management Resources June 2016 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Records storage in the cloud, functional classification systems, and a toolkit for corporate moves are all part of this month's roundup of popular RM resources.
Tom Pick's insight:
Struggling with moving, storing, or retaining records properly? These resources are full of tips and tools for a range of records management challenges.
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Smarter Storage Part 1: Assessing Current and Future Needs | OnRecord | Records Management Blog

Smarter Storage Part 1: Assessing Current and Future Needs | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Here are six key steps to assess your current and future file storage needs; the first phase in creating a better records storage system.
Tom Pick's insight:
With the rise in real estate costs and the yearly growth of paper records, you might be asking yourself if there is a better, lower cost way to store records.
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Five Ways to Go Green With Your Filing Products | OnRecord | Records Management Blog

Five Ways to Go Green With Your Filing Products | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Making improvements for the environment is a win-win. Here are five simple ways to help the environment and save money with your records management programs.
Tom Pick's insight:
Making changes that have a positive impact on the natural environment not only help with public perception, they can also reduce costs and improve the bottom line.
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ROI Calculator – Making the Business Case for Records Management Software

ROI Calculator – Making the Business Case for Records Management Software | Records Management Software | Scoop.it
Though RM software provides significant value, it can be difficult to quantify the benefits. Learn how to calculate the ROI of records management software.
Tom Pick's insight:
Fortunately, the benefits of RM software can be quantified using a straightforward method that shows a clear ROI. This helps to shift the budget conversations from "expense" to "investment."
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recordsmanagement.tab.com - StumbleUpon

Our latest roundup of popular records management resources includes resources on fundamentals and best practices for records management.
Tom Pick's insight:
Readers' favorite resources for April focus on records management best practices, document conversion, and optimizing management of physical records.
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5 Cost Factors That Will Determine Whether to Insource or Outsource Your Imaging Project | OnRecord | Records Management Blog

5 Cost Factors That Will Determine Whether to Insource or Outsource Your Imaging Project | OnRecord | Records Management Blog | Records Management Software | Scoop.it
To decide whether to insource or outsource your document imaging project, you need a good handle on the factors that determine your costs and ultimately ROI.
Tom Pick's insight:
This analysis needs to include any one-time scanning activities as well as the ongoing scanning of new documents. Here are the five key things to consider when calculating the costs.
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Virtual Data Rooms Simplify Mergers, Acquisitions, and Divestitures | OnRecord | Records Management Blog

Virtual Data Rooms Simplify Mergers, Acquisitions, and Divestitures | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Successful corporate transactions depend on the quality and timeliness of records involved. Virtual data rooms make the right information available when needed.
Tom Pick's insight:
Information plays a key role at all stages of a corporate transaction, from the initial discovery process to the due diligence phase, and then in the eventual divestment or acquisition itself. Here's how virtual data rooms overcome the drawbacks of traditional paper-based data rooms.
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Best of 2016: the most popular records management resources of the year so far | TAB Canada

Best of 2016: the most popular records management resources of the year so far | TAB Canada | Records Management Software | Scoop.it
In this newsletter: a run-down of the most popular RM resources of the past six months.
Tom Pick's insight:
Document imaging, metadata, file room outsourcing, measuring records management ROI, and records lifecycle management are among the hottest topics for records managers so far this year.
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Reader Favorites: Our most popular records management resources | August 2016 | OnRecord | Records Management Blog

Reader Favorites: Our most popular records management resources | August 2016 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
This month's roundup of popular RIM resources covers: how to select records management software, outsourcing RM and color-coding.
Tom Pick's insight:
Got questions about choosing records management software, the how and why of file room outsourcing, or optimizing physical filing systems? These resources provide answers.
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How to Plan a Centralized File Collection - Part 2 | OnRecord | Records Management Blog

How to Plan a Centralized File Collection - Part 2 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Storage and space planning can save money and make the most of the available space in your centralized file room. Here are three key considerations.
Tom Pick's insight:
It's vital to have a clear understanding of existing practices before you can develop a standard filing system for the centralized records room.
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3 ways that RM software makes your document imaging project a success

3 ways that RM software makes your document imaging project a success | Records Management Software | Scoop.it
Records management software helps with many ongoing business challenges. Here are three ways it also plays a vital role in document imaging.
Tom Pick's insight:
How can you make document imaging projects run more smoothly, reduce risk, and ensure that the document images deliver business value when the project is complete?
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Tips for a Successful Corporate Move Part 3 | OnRecord | Records Management Blog

Tips for a Successful Corporate Move Part 3 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Here are five ways to take advantage of the opportunity to improve your records management program when making a corporate or office move.
Tom Pick's insight:
When moving your business or office, think of the new location as a blank canvas on which to create your ideal records management program. For example, you could improve the way your records are stored and handled, or implement an important project you may have been putting off.
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Tips for a Successful Corporate Move Part 1 | OnRecord | Records Management Blog

Tips for a Successful Corporate Move Part 1 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Learn how you can make a corporate move a success by first reviewing and sorting your existing files and documents into these three categories.
Tom Pick's insight:
Moving corporate records to a new location can be a great opportunity. But the files under your care can not be treated the same way as desks, chairs and other office equipment.
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Smarter Storage Part 2: Last Steps Before Putting Together Your Plan | OnRecord | Records Management Blog

Smarter Storage Part 2: Last Steps Before Putting Together Your Plan | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Here are three vital steps to help take stock of current resources and crunch the numbers to create a smarter records storage plan.
Tom Pick's insight:
What key questions should you ask in order to maximize your existing resources and calculate costs and ROI?
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How to Save on Offsite Storage Costs: Purging Active Records and Conducting a Box Audit | OnRecord | Records Management Blog

How to Save on Offsite Storage Costs: Purging Active Records and Conducting a Box Audit | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Purging your active documents and conducting an audit of the boxes currently stored can reduce records storage costs. Here are eight specific steps to help.
Tom Pick's insight:
Do offsite document storage fees make up a substantial portion of your operating budget? There are two key steps you can take to reduce your costs.
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Most Popular Records Management Resources | May 2016 | OnRecord | Records Management Blog

Most Popular Records Management Resources | May 2016 | OnRecord | Records Management Blog | Records Management Software | Scoop.it
This month's top resources show how to manage RM requirements in the electronic world, design a green file storage solution and reduce offsite storage costs.
Tom Pick's insight:
Readers' favorite resources from last month offer great tips and insights on how you can save money, reduce your impact on the environment and manage electronic records.
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Busting Records Retention Myths to Get It Right | OnRecord | Records Management Blog

Busting Records Retention Myths to Get It Right | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Learn about four common myths of records retention and how to avoid them in order to develop an effective records retention program.
Tom Pick's insight:
Unfortunately, many organizations still use outdated rules-of-thumb when developing their records retention policies, or worse, they base them on one of the many misperceptions that persist in corporate culture.
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What Keeps Healthcare CIOs and CTOs Up at Night? - OnRamp

What Keeps Healthcare CIOs and CTOs Up at Night? - OnRamp | Records Management Software | Scoop.it
Security is the biggest threat facing CIOs and CTOs today—here's the data behind it and what they can do to fortify their networks.
Tom Pick's insight:
Security as a concern for healthcare IT leaders isn’t uncommon. In fact, a recent survey by SunGard Availability Services found that it’s the top concern facing healthcare CIOs and CTOs today.
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Congratulations to our client, General Mills, on 150 years! | OnRecord | Records Management Blog

Congratulations to our client, General Mills, on 150 years! | OnRecord | Records Management Blog | Records Management Software | Scoop.it
Watch a video to get a glimpse into General Mills' amazing archival facility, featuring shelving and storage solutions from TAB.
Tom Pick's insight:
This video segment from CBS News highlights the fascinating history of the company and the business decisions that were so instrumental to its ongoing success.
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