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Work expands to fill the time available for its completion. If you're into productivity, you'll know this proverb as Parkinson's Law. This interesting stat (Utilising Parkinson's Law to the absolute max.
Sound advice on how to allocate approriate amounts of time to differenct tasks
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Daily stand-up meetings have become a common ritual of many teams, especially in Agile software development. However, there are many subtle details that distinguish effective stand-ups and a waste of time
There are several goals for a daily stand-up meeting:
As a mnemonic device, think of GIFTS:
Good Start, Improvement, Focus, Team, Status
You're composing that email to Someone Very Important, and you'd do backflips if it would get him or her to actually open the message.
Get faster replies to your emails and create some good email karma by using clear and to the point subject lines in your emails.
Do you need some motivation today? Maybe a gentle nudge towards action? Or perhaps a swift kick to get you moving? Less Moping, More Making When you can’t get yourself motivated, you need to ...
Simple tips to help get back to being productive
Evernote is a popular free tool that you can use to organise everything you do online, from writing to do lists to saving links. Here are 9 ways you can use it to improve your organisation skills. Ibe if the coolest things about evernote is that you can access all of your notes from any device - desktop, laptop, tablet, mobile. So you always have what you need wherever you go.
How to organise your inbox for productivity
A series of posts looking at the skills, tools, and attitude needed to empty your email inbox — and then keep it that way.
There's a huge range of tips you can try here and let's face it who wouldn't benefit from managing their inbox a bit better?
Here are 7 tips to make your meetings quicker and more productive.
How do some of the most modern and productive companies in the world approach meetings? This article looks at how Apple, Google and several smaller startups have rigid criteria to cut down on unnecessary meetings and make the meetings that do happen as productive as possible.
Here are the key takeaways:
Meetings are key factor in a team/corporate sucess, they just have to be well conducted.
Booking some time at the end of the day, or every week to review what's been done and what's next on the agenda can go a long way towards helping get control over your to-do.
Reflection is powerful and essential if you want to improve anything.
Do you ever wonder why you never have enough time -- no matter how much planning you undertake to stay on top of things? That's called the Planning Fallacy.
Hofstadter's law states that it always takes longer than you think, even when you take into account Hofstadter's law.
This article suggests two simple ways you can combat this tendency. They are both very simple, but apparently very effective.
Why not try them and let us know how you get on?
Every idea is different. But when it comes to successful idea execution, patterns quickly emerge. Read on for 10 ways to amp your productivity...
Practical advice to turn an average workday into an incredibly productive day. Probably not for your everyday productivity improvement, unless you're a workaholic but some great tips for when you need to get a big piece of work done before a tough deadline
Covey’s Time Management Matrix separates Urgent vs Important tasks via 4 Quadrants. See full article for examples with comics.
What's the difference between important and urgent and why does it matter to your productivity? Read this it's good.
The Simple Secret to Time Management: Jedi Time Tricks. How to Stay Productive When You're on the Road. Ask an Expert: All About Paperless Living.
Focus on the improtant things not the urgent things
Schedule your priorities
Do the most important thing first
One at a time
Email expert Itzy Sabo sets Microsoft Outlook to color-code all email addressed only to him blue, because those messages are more likely to be more important and require action from him.
A simple tip to make it easier to prioritise your emails
Eight out of ten employees now gulp a quick lunch at their desks, says a new survey. But not taking a breather during the day, even for just a few minutes, is a recipe for burnout. The paradox here is that by pushing people too hard, you actually make them less productive. But if employees learn to manage their energy better, partly by taking short respites from work throughout the day, they get far more done, and add much more value, in far less time.
You'd expect that the President of watch company, Timex, would be pretty efficient at time management. And he doesn't disappoint. Here are 10 top tips to be more productive at work
Guess which industry wastes the most time at work?
....Insurance! Averaging 2.5 hours a day
How do we deal with this? Why is it so bad?
The suggestion here is to allow people a limited time to do non-work activities because it makes them more productive overall and more engaged.
If that sounds too radical here's one insurance company who manage it rather successfully.
Email is broken. There’s too much of it, no one can agree on how to use it, it’s too easy to send, which encourages a glut of CYA CCing, and there are spammers.
Why do otherwise intelligent people find it so easy to be distracted from what really matters?
"Sometimes what you don't do is just as important as what you do." - Warren Buffet
To get started, I recommend a simple action list.
Email can be very time consuming. These ground rules are designed to help companies and employees get their time back and get email management under control. The principle is to only touch an email once and to keep your inbox clear.
Most of these are fairly well known, but they are good sound ideas for most people
If you're looking to beat procrastination, this guest post by Angela DiCarlo has a great tactic: adopt something called The Power hour.
"So what is this Power Hour?
To put it to you straight, this is the one hour that you buckle yourself into your chair and do what needs to get done. You do not let distractions, unrelated calls, negative self-talk, unnecessary breaks, refilling coffee, checking the internet, unproductive time on social media, grabbing supplies from the cabinet in the other room, or anything not directly related to the task."
One of the "tools" the article suggests you use to prevent distraction during this hour is to keep a pen and paper handy to write down anything that pops into your head suring the power hour that could distract you. By writing it down you stop the thought from nagging at you and you can address it when the hour ends. This technique is great for all sorts of situations where you can be easily distracted like telephone conferences, or online meetings
The author suggests answering these 3 questions before you start:
If a power hour seems too much to commit to why not try a shorter version - the pomodoro technique
There are a lot of personal productivity blogs out there, but a lot of the ideas they peddle are not going to work for eveybody.
This article is a good reminder to always use critical thinking and personal judgment when reading anything online.
However, it also makes the following excellent point around the value of taking time to think:
"There’s a quote from Mad Men you may be familiar with, when Roger Sterling tells Don Draper: “I’ll never get used to the fact that most of the time it looks like you’re doing nothing.” ...
The bulk of the work takes place in the mind.
And when we feel pressured to be constantly moving and doing things visibly in a corporate world that doesn’t accept time to think as part of a role, we take precious cycles away from that brain. Truth is, we could get stuff done much faster if it was acceptable to sit, think and process. That’s where 90% of the work happens.
With some exceptions, most productivity gurus encourage this status quo by advising you to life a task-driven life."
A list of foods that will improve the way you think and work.