These habits are good intentioned, but could be sabotaging your productivity.
If you’re the kind of person who thinks making a to-do list is a waste of time, your strategy might be what’s wasting your time. According to David Allen, renowned author of Getting Things Done you need to write things down or, more importantly, you just need to keep tasks out of your head.
Most people will put the most important thing at the top of their list, but this will actually make you not want to do it, especially if you’re a procrastinator.
John Perry says you need to move the very important task further down on your list to mentally trick yourself to not dread the specific task so deeply. You’re basically warming yourself up with other less important tasks before tackling your very important task.
It might actually be OK for you to use a task-management software if you’re not someone who has major issues with productivity outputs. But if you are a bona-fide procrastinator, “collecting” softwares can end up hurting your output levels, says Allen.
The reasoning is simple: Note-taking and archiving softwares allow you to collect notes that can either be from formatted text, a handwritten note, a voice memo, or even a photo you took. ... Merely collecting information means all that stuff will go back into your head because you won’t know what to do with the information after you collect it.
If you use a task-management program, Allen advises to clear everything collected every 24 to 48 hours.
In his book Getting Things Done, Allen says that “if it takes less than two minutes to do it, do it now.” Delaying decisions might make it easier on you at the moment, but it’ll also have a chance of blowing up later on down the road.
When you put off a task, it loses its meaning and you end up spending more energy revisiting that task and figuring out the meaning, or priority, attached to it.
You might think that saying “yes” to everything makes you an easier person to work with, but doing so also makes you an unproductive person to work with. The truth is, we’re all busy people with too much on our plate.
Those who are focused and keep their eyes on the bottom-line will become the most successful. If you commit yourself to every little thing that comes your way, your path will be scrambled and you won’t get anywhere on time.
It doesn’t matter how many studies have been published telling us that our brains can’t do multiple things at the same time, we still multitask because it gives us a false sense of accomplishment.
But the truth is, human brains weren’t built to multitask. UCLA researchers found in a study that your brain is "dumbed down" when you multitask because you’re using a different part of it that “adversely affects how you learn.”Instead, a good strategy to adopt is to perform tasks in sequences, called “set shifting,” which is the practice of switching consciously and completely from one task to the next instead of doing everything at once.
Read the article on Fast Company