The results for “document management” in popular search engines will feature a wide spectrum of products and services, which are often very different from each other. The reason for this is because “document management” is a broad term that can encompass imaging and text recognition, database indexing, version management, business process automation, and records management and many other capabilities.
Organizations seeking a solution for managing their documents and business processes often find that the task is often not as straightforward as procuring other business products. Document management solutions can range from multi-million-dollar enterprise-wide systems for global corporations, to free, open-source applications for small businesses and individual users, and can vary drastically in price, features and areas of specialization.
Because document management needs can differ significantly by industry, and due to the fact that every organization has its own unique requirements, so too do information management offerings vary greatly in capabilities and price. Evaluating the various alternatives and making the right choice for a specific business can be a daunting proposition. There is a real risk that an implementation will fail if it does not align well with the practical day-to-day needs of the users.
This is why the selection of a documen