How much time do you spend each day getting better organized? Cut it in half.
When it comes to investing time, thought and effort into productively organizing oneself, less is more. In fact, not only is less more, research suggests it may be faster, better and cheaper.
IBM researchers observed that email users who “searched” rather than set up files and folders for their correspondence typically found what they were looking for faster and with fewer errors. Time and overhead associated with creating and managing email folders were, effectively, a waste.
By combining threading with search, technology makes an economic virtue of virtual disorganization. The personal productivity issue knowledge workers and effective executives need to ponder is whether habits of efficiency that once improved performance have decayed into mindless ruts that delay or undermine desired outcomes. Are folders and filing systems worth fifteen to twenty-five minutes a day of contemplative classification and sort for serious managers?"
Via Howard Rheingold