Wedding Planner vs Venue Coordinator | This is something that I get asked on a regular basis by both professionals and brides alike: “Is a venue coordinator not the same as a wedding planner?” And the answer is simply no.
While a venue coordinator can be a valuable tool to those brides who choose not to have a wedding planner, their responsibilities and areas of concern differ greatly from those of an outside professional.
The Venue Coordinator
Venue coordinators are employees of the venue in which work. They act as a liaison between the bride and groom and the venue’s operations team. Their responsibilities are those pertaining to your experience with them, directly: showcasing the venue, consulting your food and beverage choices, formalizing your catering needs, arranging menu tastings and processing the final invoice.
On wedding day, their focus is delivering their contracted services, exclusively:ensuring the venue set up is accurate [tables, chairs and place setting only], the food is out on time and that tear down happens seamlessly. In addition, a Venue Coordinator often departs once the meal is served. This may be an important consideration if your are looking for support for the remainder of the evening or need any assistance with the tear down of items that the venue is not responsible for.
And remember: while you may have worked with one individual throughout the planning process, there is no guarantee that you will be provided with that same individual on your big day!
The Wedding Planner
A professional Wedding Planner is your personal consultant, with a wide stemmed focus on every detail in curating your dream wedding.
From the initial planning stages [providing venue options, reviewing contracts, researching and recommending suppliers] to wedding day preparation, [creating an itinerary/timeline, organizing your ceremony rehearsal, confirming details with all contracted vendors] your wedding planner is present for every decision.
Come wedding day, they over-see time management [ceremony, processional, recessional, cocktail hour transition, grand entrance, speeches, dancing etc.], prompt the MC and vendors, troubleshoot and ensure quality control of set up, including personalized details and decor. In addition, a wedding planner will prepare valuable tools for you, such as vendor contact forms, floor plans, set up outlines and MC scripts. Many will take over the reins up to one month out, allowing you to be fully focused on being a bride, enjoying a stressless last fews weeks together.
This also goes for “Day of Wedding Coordinators” personally hired by you. While they may come in closer to event day, they work exclusively for you!
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What might just be the biggest concern most brides-to-be have when considering whether or not to hire a wedding planner is money? A lot of people fear that it will cost too much when they will already be paying for the rest of their wedding. Spending additional money on a wedding planner can be intimidating. But when you look at the fact that depending on your planner, you may be charged for a flat rate, by the hour, or often they will charge within a budget range.
Besides the initial cost of hiring a planner, be sure to consider that your planner can also negotiate with vendors. Don’t forget that it is likely your planner has worked with several vendors in the area and has good connections which could score you a better price.
When you set the money issue aside, you must also consider your organizational skills. Perhaps you are not good at planning, or maybe it is too much to handle and you fear you will get flustered. Wedding planners are there to help take care of this problem. They specialize in coordination and making sure everything is on time and taken care of. They relieve you of the stress that it takes to make sure your big day will run smoothly.
Helps with your crafty details
If you enjoy doing things on your own or are very crafty, you might enjoy making your own favors, escort cards and so on. Even with a planner this is not a problem. Don’t think that just because you hire a wedding planner that you are completely out of control of planning your wedding. Working together on your ideas and visions is what will make your event what you’ve always hoped it would be.
Also be aware that you can hire a planner for the day of versus a full wedding planner. “Day of” means that your wedding planner will confirm details with all the vendors you have booked for your day and the wedding planner will coordinate the series of events that will occur on the big day, enabling you to still be in control of a lot of the process. A full wedding planner will assist with the vendor, venue, décor, event design, invitations, details, etc… help with selection and offer relief to you as the planner coordinates every step of the way.
Prevents details from falling through the cracks
If you choose to hire a wedding planner, he or she will be there to remind you of all the things you didn’t think of or forgot in all of the chaos. And they always come prepared with boxes full of essential items you wouldn’t believe you would need for your wedding day.
Hiring a wedding planner may not be for everyone, but remember, it will make your big day run smoothly, and as we like to do here at So Eventful, make you feel like a guest at your own event… rather than make you stress and worry. So, cheers to your big day and enjoy it!
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