BlackBoxRM Information Management & Document Storage Services
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The Importance of Safety and Security Facilities for Document and Records Management

With a majority of document thefts occurring because of insiders themselves, it is now a better option for companies to have a third party records management and document storage facility in Dubai do the needful ensuring complete security.

Beirut Moving and Storage's insight:

The entry of big corporate firms led to document storage and records management in Dubai. During this time several businesses opened as everyone wanted their share of profits. Dubai was definitely changing for the better. Strict laws came up and corporate firms with their international experience substantiated the need to keep all vital files that formed the base of the company. Thus, realising the importance of safety and security.

 

Having a records management facility is not restricted to big companies alone, even small companies can make use of it. For instance, if one needs files to be tagged, stored and updated. Therefore, firms can without difficulty handle confidential documents that are in general handled by the employees themselves.

 

The problem occurs when big companies have numerous documents to be dealt with on an everyday basis. Such documents more often than not hold confidential and in-depth personal information about the customers that needs to be kept safe. A company is bound to suffer heavy losses in terms of clients as well as a damaged public image, if files containing personal information about customers were to go astray.

 

Having an in-house records storage division within the company is a good idea, nevertheless, inconvenience crops up with the growing number of identity thefts worldwide. Identity theft and the law are one of the major reasons why companies today take customer information seriously. With a majority of thefts occurring because of insiders themselves, it is today an ideal option to have a third party records management and document storage facility. They will do the mandatory procedure; making sure the documents are completely safe and secure.

 

Thus, it can be said that records management in Dubai has come a long way and up to date facilities like Black Box have taken safety and security to a whole new echelon. Black Box records management in Dubai is one of the leading storage solutions companies that was established in United Arab Emirates in 2009. They are thorough professionals and their offsite records storage facility in Dubai takes every precaution to make certain that the client’s records are in safe hands, confidential, and protected.

 

Black Box documents & records management facilities adhere to the sternest industry standards for safety measures. Facilities are alarmed and monitored 24 hours a day and 7 days a week. All employees are issued security badges whilst visitors are accompanied by authorized employees alone. To sustain authorized record access and delivery, each client manages a certain list of approved users, making certain that only officials have access to records. For each records request and delivery that is done, an audit trail of record activity is maintained through the use of bar-code labels, bar-code scanners along with signed receipts. Moreover, Black Box’s services have the most modern fire detection and suppression systems in place. All of their services have been premeditated to resist environmental calamities giving the customers absolute peace of mind. To know more about Black Box and their services and facilities, kindly visit them online at: www.blackboxrm.com

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How Scanning Services Can Be of Help to a Business

Document scanning services allow for easier access to both daily and recently archived records within the company via day forward imaging and back file scanning services; helping them get access to their information right away. - records management companies

Beirut Moving and Storage's insight:

In spite of living in a paperless society, firms and businesses will always at some time or the other need to keep documents on paper. Paper, after all, is a physical form and comes with its own set of advantages and disadvantages.

 

Papers are flimsy and need to be stored in a safe and secure location to make certain its durability. Storage automatically translates into space that will keep on increasing as an organisation develops. Paper documents also need to be looked after in the form of records management services in-house that will often cost a company a lot of money. At the same productivity will also get compromised i.e. the company will be forced to make use of its own employees so as to keep up the records database. Quite honestly, a records management facility within the company can settle the issue for faster access to documents. However, documents that are stored within can also be easily accessed by other employees; which is why companies are compelled to outsource such work and thus store their documents with records management companies. Another issue with paper is that it needs to be shipped or mailed to the concerned party from time to time. This way, a lot of organisations often waste a lot of money. Thus, smaller companies prefer storing documents within their own facilities.

 

Black Box a records management and document storage company in Dubai gives businesses an option by providing them with scanning services in Dubai. Scanning services allow easier access to both daily and recently archived records within the company via day forward imaging and back file scanning services. With the help of such services, Black Box’s customers don’t have to insist for the physical document whenever they need to look up to it. Since the document has been scanned and then archived, they can very easily be accessed online and pulled up whenever needed. In fact, the scan on demand service provided by them lets one have greater flexibility, permitting documents that have not been scanned, made readily available quickly and quite easily. It is definitely an economical solution for companies that only need certain documents to be scanned. By using this alternative to physical file delivery, customers can build an electronic document record over time for only those files that are most active. Furthermore, customers will be charged only as per transaction for the scanning of individual files and as a result will not have to pay for scanning large quantities of records at one time.

 

To know more about Black Box and the services that they offer, kindly visit them online at: www.blackboxrm.com

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